NAFASI YA KAZI BARAZA LA MAASKOFU KATOLIKI TANZANIA

ROLE DESCRIPTION

DAKAWA FARM MANAGER
SCOPE OF ROLE
LEVEL OF WORK:  III	ROLE TYPE: Managerial
COUNTRY: Tanzania	FUNCTION:   Economic Sustainability
REPORTING RELATIONSHIP: This position reports to Director of Economic Sustainability

CONTEXT AND PURPOSE OF THE ROLE
The main role of the farm manager will be responsible for planning, organizing and managing all the activities of the farm that ensure its operations run smoothly and efficiently. This will involve implementing the short and long term business plan of the farm and he/she will be reporting to Director of Economic Sustainability
ACCOUNTABILITIES & AUTHORITIES OF THE ROLE
Responsibility area /task	Performance measure
Business management
Responsible for the development and implementation of the Financial Budget and the Strategic Plan for the farm	·         Develop and manage all aspects of the Dakawa Farm production projects including growing crops, pastures, milk, vegetables and value chain processes of the said products ·         Farm targets are achieved as identified in the strategic plan ·         Operational business risks are identified early and mitigated ·         Responsible for the development of the annual farm budget and then manage within the budgeted parameters ·         Progress against budget is monitored, trends or variances reported to Director monthly ·         No un-budgeted expenditure without prior approval ·         Develop and implement Farm Operations Manual ·         Develop and implement Health & Safety Manual
Responsibility area /task	Performance measure
Staff Management. Operate the farm conducive to maintaining a team of quality and enhancing the farm’s reputation as employer
Staff and contractors are managed using good practice management techniques	·         Staff are included and involved in the business so they understand the farm targets, their role in achieving these targets and they are encouraged to contribute when developing the day to day management plan ·         Regular staff meetings occur, using an agenda and resulting in actions ·         Staff rosters are fair and ensure staff work acceptable hours, time-sheets are kept to confirm hours’ staff are working ·         Performances appraisals are completed quarterly with all staff (including part-time staff) ·         Unplanned turnover is minimised, as is the impact of staff issues and conflict ·         All farm OSH requirements are met ·         All new staff have a structured orientation ·         Training and development needs are identified for all staff and steps taken to meet these ·         Staff are managed in a way that meets legal requirements
Production Management
Responsible for achieving the farm production targets by ensuring information is collected and used to manage herd feeding, maximising milk production, Conserving pasture quality and avoiding pasture damage	·         Target milk production met ·         Day to day production per cow is monitored against targets, results are communicated to farm owner ·         Pasture cover is accurately measured in a timely way; data is analysed and used to make herd feeding decisions ·         Spring rotation planner and other feed planning tools used for assisting decision making ·         Any surplus/deficit is managed in a proactive way, any feed conservation requirements agreed with farm owner ·         All grazing residuals throughout the season meet with agreed farm targets ·         Source required supplements as agreed ·         Feed quality is maximised through appropriate use of inputs including; Fertilisers, irrigation, crops, other supplements as agreed with farm owner
Stock management – animal health and welfare
Responsible for the managing all stock associated with the farm business to the highest level	·         Increase animal productivity and control mortality ·         Planning requirements are completed prior to calving, mating and winter ·         Plans are implemented and monitored ·         Farm targets for calving, mating and wintering are met ·         Animal health issues are minimised by proactive identification and treatment of stock ·         All stock is managed and handled in a way that protects the welfare of the animals ·         Animal health strategies are agreed with the Director before being implemented ·         Stock records are up to date so accurate reconciliations can be completed at any time
Stock management – calf rearing
Objective to rear calves to the target weights so only quality young stock re-enter the herd	·         Calves kept for rearing are fed colostrum, tagged correctly, recorded and delivered to calf rearing facility within the first 24 hours ·         Heifer calves are reared so target weights are met before they leave the property ·         Heifer progress is monitored post weaning; the reintroduction of in-calf heifers is managed to ensure quality replacement heifers are produced at 24 months. ·         Gate sale bobby calves are four days old, above minimum specified weights, free of inhibitory substances
Milk production – milk harvesting
Objective is only top quality product leaves the farm gate. Achieved through continuous grade free seasons per farm targets:	·         Only milk of the finest quality is presented for collection ·         Dairy operated at optimum efficiency and stress free for people and animals ·         Cows are milked appropriately, marked cows dealt with as per Farm Operations ·         Manual requirements. All cows are get prayed before they leave the dairy ·         Dairy plant and equipment is clean and maintained to a high standard ·         Faults are identified quickly and action is taken to fix them ·         Compliance with annual Agri - quality inspection, dairy company requirements followed
Record keeping
Maintain all farm records in an accurate and timely manner	·         Herd records accurate and up to date (including calving and mating details) ·         Animal Health Traceability Records accurate and up to date (including all treatments) ·         Resource Management Act requirements are met (effluent disposal and water consent) ·         Staff leave is recorded (including annual leave, public holidays, sick leave, bereavement leave and scheduled days off) ·         Weekly and monthly reports are completed accurately and on time ·         All monitoring and associated paperwork required to comply with legal requirements must be correctly completed
Asset management
Manage the farm infrastructure and maintain the farm assets	·         Crop and pasture establishment is completed in a timely manner as agreed ·         No weeds reach flowering ·         All areas of the property are tidy and well presented ·         All accommodation, garden and section areas are maintained in a tidy, well presented state
Natural resource management
Ensure environmental requirements are met as outlined in the Farm Operations Manual	·         Effluent is managed within the requirements of the farm Resource Consent conditions at all times ·         There is an effluent management plan for the farm ·         Staff are trained in the correct operation of the effluent system ·         Fertiliser is applied as per fertiliser plan in a timely way, all applications are recorded
Health and Safety
Comply with all health and safety requirements as outlined in the Health & Safety Manual,	·         Health and safety in Employment legislation is complied with ·         People on farm are kept safe ·         The Farm Estate Manager notified of new hazards, these are eliminated, minimised or isolated as appropriate ·         The Farm Estate Manager notified of accidents or near miss accidents (injury or non-injury), accident reports are completed
Marketing Skills
Develop, implement and execute strategic marketing plans for an entire organization	·         Plan marketing and branding objectives. ·         Expand product solutions and offerings. ·         Prepare marketing strategies alongside other company executives and staff. ·         Analyze market trends and recommend changes to marketing and business development strategies based on analysis and feedback. ·         Prepare and adhere to budgets. ·         Oversee creation and delivery of press releases, advertisements, and other marketing materials. ·         Design print ads and publications. ·         Ensure brand messages are consistent. ·         Gather and analyze customer insight. ·         Nurture and enrich all external perceptions of the company and growth of market share. ·         Engage consumers on social media. ·         Deepen relationships with all media to ensure the most effective messaging and positioning of the organization. ·         Lead all areas of content generation and production across all media platforms. ·         Take calculated risks based on data-driven analytics. ·         Drive overall CRM and direct marketing. ·         Engage other organizations within the community. ·         Collaborate with sales and sourcing to develop strategic partnership activities and implement the execution framework and strategic plan on identified opportunities. ·         Develop and lead a marketing team that will develop and execute new concepts, business models, channels and partners to position business as innovator and leader.
REQUIRED SKILLED KNOWLEDGE
Qualification: Professional qualification in Agriculture General degree Postgraduate in Entrepreneurship, Agricultural Economics, Marketing or Business Administration, or related field Experience and Skills: At least 3 years working experience as Farm Manager Experience working in a team environment with proven leadership skills; Demonstrated ability to work independently; Demonstrated good organizational and record keeping skills; Demonstrated farm planning experience and working knowledge of farm infrastructure; Demonstrated capacity to work with private sector players (financial institutions, exporters, buyers, traders, transporters, input suppliers or processors) Experience working with farm machinery and Self-motivated, cooperative and flexible Responsibly manage administrative and record keeping tasks related to running the farm business and overall success of the organization. Confident negotiation skills; ability to present, persuade and eventually sale Reliable and honesty Excellent time management Good decision maker Analytical and Organizational skills: good at researching and analyzing information Accuracy and attention to detail Excellent communication skills & ability to write reports Experience in delivering client-focused solutions and in creating long-lasting relationships Must have relevant knowledge: Reporting and budgeting Risk Management Basic understanding of computers and statistics (Maths skills) Team work is very important in this line and also there must be good interpersonal skills as the business development officer has to coordinate with different departments Good communication and networking skills Good with numbers and have good presentation skills An excellent level of technical and selling knowledge in all areas Ability to work under pressure and tight deadlines Positive altitudes Must have strong oral and written communication and presentation skills in English  Strong proficiency with Microsoft Office Suite applications

 

Eligible candidates may apply for the above-mentioned vacancy to reach us on or before closure of business day of 4^thNovember 2016. Candidates are required to submit cover letter, copies of certificates and recent Curriculum Vitae. They should provide short answers to the following questions in their cover letters;

(i)                  Why are you interested in this job?

(ii)                Why would you consider yourself suitable for this job?

(iii)               What do you know about TEC?

Only shortlisted candidates will be contacted for interview.

Eligible candidates may apply to:

Secretary General

Tanzania Episcopal Conference

P.O.Box 2133

DAR ES SALAAM

(PLEASE SEND YOUR APPLICATION THROUGH EMAIL to:( hr@tec.or.tz)